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Wedding Planner.Checklists.Worksheets

Looking for checklists to keep you on track?  Starting to plan your wedding, and don’t know where to start?  Here are some tips and links to help you out.   ~ Happy Planning ~

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First you need to sit down with your future husband/wife and decide how much money you can afford to spend on the wedding. Look at how much you can take out of savings, and how much you can save per week in the next year.  Then you can find a Budget Calculator tool to help estimate how much you can distribute to each portion of the wedding to stay on budget.     These can be found via google on theknot, weddingwire, or even http://www.ritzcarlton.com/en/Events/Weddings/Calculator.htm

If you are not sure how much weddings in your area cost, check out this site.
http://www.realsimple.com/weddings/budget/wedding-cost-calculator-00000000008302/index.html
Here is a more detailed breakdown of a cost estimate.  Enter your zip code and see what comes up.  http://www.costofwedding.com/index.cfm/action/costest.index

Then, think about the size of your event.  Also have an idea of what mood and atmosphere you want your celebration to have.  Are you going traditional, casual, intimate, elaborate, unusual, unique?  Do you want a small wedding 20 – 40? More around 100-130? Huge with 200 plus? Remember the more people the more you will spend on dinner and drinks. The venue (food and drinks) will take up most of your budget.

Once you have a budget and guest list, you can start talking to the venues to sign the ceremony location and reception location. Check out the amount the Budget Calculator distributed for Reception: Food & Beverage.  Take that amount and divide it by the number of guests  you plan to have.  This will give you your “Dollar Per Plate” amount.  You will need to know this amount so you know how expensive of a location and meal choices are available in your budget.

If you don’t care When you get married, you can get some great deals if you pick a date in the off-season.  The most popular dates are May – October.  But off-peak wedding months vary according to regional climate and the desirability of the weather.
*Be sure to find out the policy on changing dates just incase something comes up.
After you sign contracts you can think about colors. You don’t want to pick Colors and a Mood for your wedding and have the atmosphere of the venue clash with your choices. You can always start with a favorite flower and find things to match it.

Take a look at this site for some ideas. They have some really great color combos to consider. http://www.squidoo.com/weddingcolorcombinations

A great site to see color combinations in a new way
http://design-seeds.com/index.php/search

Here is a color wheel site
http://colorschemedesigner.com/
You can slide the little dot around to pick your first color. Then pick what type of color combination you want. You can move those dots around to do the following:
Mono- different shades of the same color
Analogic – colors that are next to each other on the color wheel
Complements – colors oposite on color wheel – give the most contrast
Triad – three colors spaced an equal distance apart
Tetrads: color harmonies 4 colors

***  LOOKING FOR A WAY TO ORGANIZE ALL YOUR THOUGHTS AND FINDINGS? ***

Here is a link to a 57 Page Wedding Planner  by Russell and Hanzel that you can print out and place in a binder to help you with your wedding planning.  I wrote a table of contents for you, so you can print the whole thing, or just the pages you need.  Some pages, i.e. Guess List tracker, you would print out multiple pages as needed.

http://www.russellandhazel.com/PDF/WeddingTemplate.pdf

Page 1 – 5 : Monthly Timeline Checklist
Page 6 – 7 : Beauty Worksheet
Page 8 : Wedding Party Contact Worksheet
Page 9 : Bridal Salon Appointment
Page 10 – 11 : Bridesmaid/Bride Fashion Worksheet
Page 12 – 16 : Budget Worksheets
Page 17 : Ceremony Worksheet
Page 18 : Day of Wedding Checklist
Page 19 – 20 : Destination Wedding Event Schedule/Travel Worksheet
Page 21 : Emergency Kits
Page 22 – 24 : Floor Plans
Page 25 : Flower Worksheet
http://www.russellandhazel.com/PDF/wedding/FlowerWorksheet.pdf
Page 26 – 27 : Groom & Groomsmen Fashion Worksheet
Page 28 : Guest List Tracker
Page 29  : Honeymoon Travel Details
Page 30 : Menu Worksheet
Page 31 :  Music Play/Do Not Play Worksheet
Page 32 : Music Planning Worksheet
Page 33 : Photo Shot list
Page 34 – 36 : Registry Worksheet/Registry Checklists
Page 37 – 39 :  Rentals Worksheet
Page 40 :  Transportation Worksheet
Page 41 :  Travel & Accommodations Worksheet
Page 42 – 52 : Vendor Contact Information
Page 53 : Wedding Cake Worksheet
Page 54 : Wedding Day Timeline Worksheet
Page 55 : Wedding Gown & Accessories Order Worksheet
Page 56 – 57 : Wedding Invitation Worksheet

and here is a link  to “The Packet”
15 page itinerary
It is more for the week/day of the wedding. (for the OCD bride or great for OOT weddings)
www.weddingbee.com/2008/08/07/the-packet/

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Tips for the Week of the Wedding

First off, a great big congrats on your upcoming wedding!
Hopefully with 7 days to go you have reached the F* It   stage.  You have done all the planning you can do.  Any little project that is not done yet, just let it go.  No one will notice that small little detail missing.  Just remember the day of, wake up and enjoy every minute of it. Take the time to step back and enjoy the sights and sounds. The little mishaps is what makes the day memorable, just go with it. No one but you will know that it is not Exactly to plan. If you don’t get those last minute projects finished, don’t worry. Again, only you will miss those small details – just let it go.


Put your marriage license (and pre-cana certificate) in your shoe box – you need them both to walk down the aisle.   Also, put an invite in with your shoe box. The photographer will like to take pictures of your rings on it.

don't forget

THINGS to remember…..
  • Pets? Anyone watching?
  • Bride outfit or Button down shirt to wear to get hair done
  • Something old, something new, etc
  • Under garments, Garter, shoes, jewelry, hair stuff
  • Hubby’s favorite smelling lotion/perfume on you
  • Deodorant (Spray Deodorant on your thighs to help with chaffing if you are not wearing pantyhose)
  • Toasting flutes, cake knife, Cake topper, guest book, card box
  • Cash to tip your vendors
  • Phone and Phone charger
  • Have a list of Phone numbers of your vendors
  • Pack your overnight bag for the hotel (with a cute outfit for the next day)

* Don’t forget to pack A Bag to put your dress in the next day when you at at the hotel, unless you think you will remember to grab the one your dress is in now (But you probably will forget the nice one in the room you are getting ready in)

* Speaking of your dress *  If you did not buy/make one of those personalized hangers, at least pack a Nice Wooden hanger.  Don’t use that white plastic hanger for your dress pictures.

** Control the Shine ** Get some oil absorbing blotting papers from the make-up aisle in the drug store.  They will remove the shine but keep the make-up. Put them in a little purse with your mascara, lip gloss, tampon and your PERSONAL Cameral. Have it near you (or your maid of honor have it on her) at all times. When it is your 1st dance/cake/etc have your maid of honor take pictures with YOUR camera so you have something to look at the next day.

reminder

Get a crochet hook if your dress has buttons. (helps with button bustle too)

Remember a lighter (for unity candle) or a bottle opener (wine ceremony).
*tip, cut a little of the wax off the wick off to make for easy lighting the day of the wedding

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 Remember to eat during the day before the ceremony. Eat Breakfast and have some finger food snacks that won’t get you messy for before/in between pictures. Have a straw for drinking so you don’t mess up  your lips.

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♥ Idea if you have time ♥ ~ romance basket ~ dollar store toasting flutes, bottle of champagne, bottle opener, matches, candles, petals, oils,  lotions,  sexy play list of songs ~ for the hotel room

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Created on VP 4×8 Invite with free VP images

Ask the venue to pack up a few pieces of cake for you to take back to the hotel room for a midnight snack. You might be walking around and socializing and not notice when the cake is on the head table – if you don’t eat it right away they just clean up and take it away.

And appetizers too!!! Ask the venue to place a little dish of them at the head table for you. I’m sure you will be taking pictures or socializing and will miss out on the delicious appetizers that you picked out.

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Martha Stewart Weddings, Fall 2003

And if you can, get a special cup to walk around with your drink, or if you are not afraid of breaking it, use your toasting flute.  (etsy, ebay, wedding stores, or party stores have Very cute Charms or covers)

You will probably lose every one of your drinks after only getting 2 or 3 sips if there is not some way to pick your drink out of a crowd. I don’t know how many times I put my drink down on a table to take a picture or go dance to a song and then had No CLUE which one was mine or where I left it, and had to go get another.

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Bring some comfortable shoes (platform flip flops) that are the same height as heels.  Or even some beat up heels in your closet if they are the same or 1 inch shorter than your wedding heels.  If your back up shoes are a LOT shorter than your wedding heels, you will step on the front of your dress while walking and will rip your dress or trip yourself.

Don’t go from  5″ Sexy Heels down to Flats!!!!

You can always put the sexy heels back for your garter toss.

Congrats!  ~ Hayley C ~