Blog Archives

Wedding Planner.Checklists.Worksheets

Looking for checklists to keep you on track?  Starting to plan your wedding, and don’t know where to start?  Here are some tips and links to help you out.   ~ Happy Planning ~

now what

First you need to sit down with your future husband/wife and decide how much money you can afford to spend on the wedding. Look at how much you can take out of savings, and how much you can save per week in the next year.  Then you can find a Budget Calculator tool to help estimate how much you can distribute to each portion of the wedding to stay on budget.     These can be found via google on theknot, weddingwire, or even http://www.ritzcarlton.com/en/Events/Weddings/Calculator.htm

If you are not sure how much weddings in your area cost, check out this site.
http://www.realsimple.com/weddings/budget/wedding-cost-calculator-00000000008302/index.html
Here is a more detailed breakdown of a cost estimate.  Enter your zip code and see what comes up.  http://www.costofwedding.com/index.cfm/action/costest.index

Then, think about the size of your event.  Also have an idea of what mood and atmosphere you want your celebration to have.  Are you going traditional, casual, intimate, elaborate, unusual, unique?  Do you want a small wedding 20 – 40? More around 100-130? Huge with 200 plus? Remember the more people the more you will spend on dinner and drinks. The venue (food and drinks) will take up most of your budget.

Once you have a budget and guest list, you can start talking to the venues to sign the ceremony location and reception location. Check out the amount the Budget Calculator distributed for Reception: Food & Beverage.  Take that amount and divide it by the number of guests  you plan to have.  This will give you your “Dollar Per Plate” amount.  You will need to know this amount so you know how expensive of a location and meal choices are available in your budget.

If you don’t care When you get married, you can get some great deals if you pick a date in the off-season.  The most popular dates are May – October.  But off-peak wedding months vary according to regional climate and the desirability of the weather.
*Be sure to find out the policy on changing dates just incase something comes up.
After you sign contracts you can think about colors. You don’t want to pick Colors and a Mood for your wedding and have the atmosphere of the venue clash with your choices. You can always start with a favorite flower and find things to match it.

Take a look at this site for some ideas. They have some really great color combos to consider. http://www.squidoo.com/weddingcolorcombinations

A great site to see color combinations in a new way
http://design-seeds.com/index.php/search

Here is a color wheel site
http://colorschemedesigner.com/
You can slide the little dot around to pick your first color. Then pick what type of color combination you want. You can move those dots around to do the following:
Mono- different shades of the same color
Analogic – colors that are next to each other on the color wheel
Complements – colors oposite on color wheel – give the most contrast
Triad – three colors spaced an equal distance apart
Tetrads: color harmonies 4 colors

***  LOOKING FOR A WAY TO ORGANIZE ALL YOUR THOUGHTS AND FINDINGS? ***

Here is a link to a 57 Page Wedding Planner  by Russell and Hanzel that you can print out and place in a binder to help you with your wedding planning.  I wrote a table of contents for you, so you can print the whole thing, or just the pages you need.  Some pages, i.e. Guess List tracker, you would print out multiple pages as needed.

http://www.russellandhazel.com/PDF/WeddingTemplate.pdf

Page 1 – 5 : Monthly Timeline Checklist
Page 6 – 7 : Beauty Worksheet
Page 8 : Wedding Party Contact Worksheet
Page 9 : Bridal Salon Appointment
Page 10 – 11 : Bridesmaid/Bride Fashion Worksheet
Page 12 – 16 : Budget Worksheets
Page 17 : Ceremony Worksheet
Page 18 : Day of Wedding Checklist
Page 19 – 20 : Destination Wedding Event Schedule/Travel Worksheet
Page 21 : Emergency Kits
Page 22 – 24 : Floor Plans
Page 25 : Flower Worksheet
http://www.russellandhazel.com/PDF/wedding/FlowerWorksheet.pdf
Page 26 – 27 : Groom & Groomsmen Fashion Worksheet
Page 28 : Guest List Tracker
Page 29  : Honeymoon Travel Details
Page 30 : Menu Worksheet
Page 31 :  Music Play/Do Not Play Worksheet
Page 32 : Music Planning Worksheet
Page 33 : Photo Shot list
Page 34 – 36 : Registry Worksheet/Registry Checklists
Page 37 – 39 :  Rentals Worksheet
Page 40 :  Transportation Worksheet
Page 41 :  Travel & Accommodations Worksheet
Page 42 – 52 : Vendor Contact Information
Page 53 : Wedding Cake Worksheet
Page 54 : Wedding Day Timeline Worksheet
Page 55 : Wedding Gown & Accessories Order Worksheet
Page 56 – 57 : Wedding Invitation Worksheet

and here is a link  to “The Packet”
15 page itinerary
It is more for the week/day of the wedding. (for the OCD bride or great for OOT weddings)
www.weddingbee.com/2008/08/07/the-packet/

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Hotel Door Hangers

I decided to try to make a Hotel Door Hang template.  I have no idea if this will work, but I thought I would give it a try.   I created it to print  3 door hangers per 8.5 x 11 piece of paper.  It was designed to be used with the 1.5 inch hole punch from Walmart.

http://www.walmart.com/ip/EK-Success-Paper-Shapers-Large-Nesting-Punch-1.5-Circle/12356332

Door Hang Template

It is also created with specialty fonts that you would need to download.  So, you might need to add these fonts to your font library to get the same look.

FONTS USED….
Please, Bride & Groom
Ruthie
http://www.fontspace.com/typesetit/ruthie

shhh, We are….
Renaissance
http://www.fonts2u.com/renaissance-regular.font

Do Not Disturb, Location, Mr & Mrs
Academy Engraved LET
http://fontzone.net/font-details/academy-engraved-let

Safety of these sites – if curious
http://www.webstatsdomain.net/domains/www.fontspace.com/#.Uflom80WnZg
http://www.webstatsdomain.net/domains/www.fonts2u.com/#.UfloZs0WnZg
http://www.webstatsdomain.net/domains/fontzone.net/#.Uflot80WnZg

Here are the links and we will see if it works.
Door hangs for Mac – Pages
Door hangs – Word doc*

https://drive.google.com/folderview?id=0B66XWpwAcxdPLUV5X21IdE5KTDg&usp=sharing

*don’t think this one saved nice, so I might need to borrow my husbands Dell to create one.  But at least you can use it as a blank template.

***Update created on Dell***
https://docs.google.com/file/d/0B66XWpwAcxdPdHZvdW5rakkzVGc/edit?usp=sharing

Still need to make a template for the Vistaprint Rack Cards.
***Keep an eye out for updates.***

Vistaprint FAQ

Thought I would start up a Vistaprint Frequently Asked Question section.
This also has a lot of my tips and trick to getting around VP if you plan to use their software to design you own creations.
Please feel free to comment below with any questions and I will try to respond asap.

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UPDATE:  Vistaprint seems to slowly be taking away all the deals that made using them such a deal for people on a budget.   First they took away the 10 free items and made it 2 free items.  They stopped the $70 groupons and have been releasing $45 ones.  (and even those are hard to find – no more daily groupons available)  When you get to your cart there is now a “promo code” box.  The site Never had that before.  We have yet to test a groupon and retailmenot.com sale double up.  They might finally be closing all of our loop holes.  Sorry to say, it might be the end of the Vistaprint Hauls.

On 1/9 it was observed that the Retailmenot 50% link has expired.
On 1/25 it was discovered that the giant list of always free items has been discontinued.   😦 

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Q:  CAN I DOUBLE UP MY LIVING SOCIAL DEAL WITH ANOTHER COUPON CODE/LINK?
A:  Right now it appears that they have fixed the loophole with the LS deal.  HOWEVER, you can still double up a $17 for $70 Groupon with another deal (retailmenot.com 50%)  ***Also, it appears the order you need to click the multiple windows to get the  Groupon loopholes to work, have been changed ***

Q: I’M FROM CANADA, CAN  I BUY A USA GROUPON?
A:  Yes.  
There have been a few Canadians that have told me they have done it.
Here some discussions where it is talked about.
Patty R – read what she did. 
http://www.weddingwire.com/wedding-forums/my-very-first-vp-haul-thank-you-reenski-for-the-links/c77705ab3282ebfb.html

and Janessa D. said it cost about $4 more for shipping when compared to the Canadian site
http://www.weddingwire.com/wedding-forums/psa-vistaprint-groupon/f6e8a360c9ea4832.html?page=2

and Janessa commented here too 
http://www.weddingwire.com/wedding-forums/vp-help/c527c690c949ae15.html

Q:  HOW MANY GROUPONS WILL I NEED FOR MY ORDER?
A:    I suggest you click on your sale link that you plan to double up with to figure out the math.  HOWEVER, when you check out, you will need to click Groupon FIRST  and THEN the Retailmenot50% link.

 To use 1  – $70 Groupon:  Your pregroupon total should be at $95 – $135

  • (Your credit card will be charged $25- $65 during checkout)

 To use 2  – $70 Groupons:  Your pregroupon total should be at  $136 – $205

  •   (Your credit card will be charged $25 for the first order and $25-$65 for the second order)

Q:  HOW DO YOU KNOW HOW MANY GROUPONS I’LL NEED?
A:  A groupon costs you  $17 to buy the $70 one and $25 to get the free shipping.  Each order should charge your credit card a total of $42.    Once your credit card is being charged more than $65 for the first order, you might as well get a 2nd groupon and split your items into 2 orders.  You will be spending about the same amount of money, but will get twice as much stuff.  $25 for the 1st order and $42 for the 2nd order .

Q: CAN I USE MORE THAN 1 GROUPON PER ORDER?
A:  No, you will need to split your order into 2 separate orders.  Each order should be $95 BEFORE the $70 Groupon code is put in to bring you down to $25 (to get the free shipping)

Q: WILL VISTAPRINT INVITES FIT POCKETFOLDS?
A: Only 2 sites sells pocketfolds that will fit with out trimming down the invite.
* Vistaprint “6 x 9” Size Invites can be used with pocket folds from

$1.96 per envelope – Sabrina Pocket Invitation 5.5 x 8.5

** OR **

$1.78 per envelope  — 6 x 9 classic landscape (6.25 x 9.25) Pocket folds 

* Vistaprint 5″ x 7″ Invites  are not really 5×7 and are too big for 5×7 pocketfolds and too big to fit many Etsy invites that you may find to download.    A little of the design on the right and left sides will be lost if you stretch the design to reach the top and bottom – OR – you will have some white empty space on the top and bottom if you don’t stretch the image.   More details HERE on how to do 5×7 pocketfolds with vistaprint.

Q: DOES VISTAPRINT SELL POCKETFOLDS?
A:  No, they do not.  The invites and notecards come with free Thin white envelopes.  If it is in the budget I suggest you get the matching envelopes when you are doing your check out for the invites.  My opinion is that the thin white ones are ok for rsvp’s.   If it is in the budget and you can get the nicer envelopes for the rsvp’s, go for it.

Q: HOW DO I USE MY ETSY DESIGN WITH VISTAPRINT?
A:  If you wish to use the Vistaprint invite in the size it is (and not trim any of it off) you would need to contact the seller and see if they can change the dimensions on the invite before they send you the file.

Size 6″x9″ invite is really 5.47″ x 8.52″
template can be downloaded here to create your own design to upload
http://www.vistaprint.com/propath/prepare-files.aspx?pf_id=054

Size 5″x7″ invite is really  4.61″ x 7.17″
template can be downloaded here to create your own design to upload
http://www.vistaprint.com/propath/prepare-files.aspx?pf_id=AM2

Q:  I HAVE MY DESIGN, ANYTHING SPECIAL  I NEED TO KNOW BEFORE I UPLOAD IT?
A:  You can find answers under the Vistaprint FAQ section.  Be sure you have the proper size for the document and at least a 300 DPI resolution.  Sorry, I am not an expert on uploading finished designs.   http://www.vistaprint.com/customer-care/service-center-subjects.aspx?link_id=5


Q:  AND WHERE DO I FIND THE DIMENSIONS OF THE VISTAPRINT INVITES?

A:  Yes, they make it VERY hard to find.  Click on the drop down “Invites.”  Then you are given options of different “themed” invites.  Click the “wedding” section.  Then you will see a small link “see full details and pricing”

details Pricing

You will now see all the invites available with the ACTUAL sizes in the parentheses.  There is also a tab at the bottom that you can click to get more detail on the dimensions, the suggested upload dimensions, and descriptions of the different types of paper weights available.details

It is also difficult to tell the size of the designs when you are looking at them all at once.  I usually like to click the “view all designs” and then use the drop down to select the size invite I wish to find.
INVITES

 invite size

Q:  I LOVE A DESIGN.  HOW CAN I FIND OTHER DOCUMENTS TO MATCH?
A:  OPTION #1: You can use the drop down menu on the design,  Matching Sets.

match dropdown menu

Option #2 : You can select a product, design it, and get it to your cart so it is saved in your Account.  The, go to “My Account” in the top right hand side.  Click “View Whole Portfolio”.    Find your document and you will see the link to “See Matching Documents”

matching
Option #3: You can search the Vistaprint image library and build your design over an existing design to try to create a matching set.  Once you are in the advanced edit screen, you can select “Insert Image” and search the VP image library.

adv edit screen

Search for key words like: “heart,”   “flower,”   “ornate,”   “texture,”   “purple,”  “white.”
I personally use “white” as a search word a lot for when I want to cover an existing design image.

images

Option #4: You can add any document that you wish to create to your cart.  Then get on the VP chat and ask a representative to move an image from one document to another.  Have your portfolio open so you can tell them the ID# of the item you are trying to match.  VP chat can be found under “Help.”   Under the FAQ section is a “Contact a Customer Service Representative”  link.

“Hi, can you please add the back ground image from the
invite ID#Fx7H8-92A39-714 to the flat notecard I have in my cart”


Q:  
I WANT TO SEARCH THE VP IMAGE LIBRARY AND ADD A DESIGN OVER AN EXISTING VP DOCUMENT, HOW DO I DO THAT?
A:  You can find a lot of images just by thinking of descriptive words and searching the image library.    i.e. “gray”

gray1

Then you can crop and stretch your images as needed.

gray2gray5

Q: MY DESIGN DOES NOT TOUCH ALL THE EDGES WHEN I UPLOAD IT TO THE ‘UPLOAD YOUR OWN DESIGN” INVITES.  WHAT CAN I DO?  (Same process if when you add an image to your document and it is too small or big)
A:  You can stretch the image once you get to the advanced edit screen.  After you upload the image to the invite it asks you to click “next.”   Click on it to get yourself to the advanced edit screen.  Once you are on the advanced edit screen you will need to right click on the image so that you can get the drop down menu.  Select “move/resize” and you should be able to move and stretch your image to reach all 4 sides of the invite.  If your design was not created  and saved in the correct dimensions, you are going to lose some of your design.  Notice how some of the design below will move off the sides document if the design is stretched to print all the way to the top and bottom.  *again, if you plan to use pocket folds, just leave the white space and use a paper cutter (or go to Kinkos/someplace) and get the invites cut down.

upload2

Q:   I FOUND A DESIGN IN THE INVITES SECTION THAT I WISH TO HAVE RECREATED ON THE POSTCARDS  (to save money.)   HOW DO I GET THE IMAGE ONTO THE POSTCARDS?
A:   You get on the VP chat or phone a representative to move the design for you if you can not find the image yourself when you search the VP Image Library.

Q:  WHAT’S THE DIFFERENCE BETWEEN CMYK AND RGB?  AND WHY SHOULD I KNOW THIS?
A:  I’m going to pull this answer right from VP.   http://www.vistaprint.com/customer-care/service-center-faqs.aspx?faq_id=113    VP uses CMYK printers.  If you want your final document to look as close to the colors represented on your monitor, use CMYK when creating your designs.  This is really only important to those that are designing their own creations and uploading.

 

Q:  I NEED 150 ITEMS AND THE QUANTITY JUMPS FROM  50, 100 TO 250 (or some other number combination.)  CAN I DO IT?
A:  You can put in an order of 100 AND an order of 50 (or whatever number combination VP allows to get you as close to the needed amount.  To do this you need to make a “COPY” of your document.  Go to “My account” in the top right hand side.  Click “View Whole Portfolio”.    Find your document and you will see the link to  “Make a Copy.”   Give the copy a name.  Then add it to your cart.  You can order 100 of the “Original” design and 50 of the “Copy” design to get your quantity of 150.

copy

Q: I’M ADDING AN IMAGE TO CREATE MY OWN DESIGN, AND THEY ARE NOT STACKED IN TEH RIGHT ORDER.  HOW DO I GET AN IMAGE BEHIND ANOTHER  – Or  – HOW DO I GET A TEXT BOX OVER AN IMAGE?
A:  You would use the “copy/paste” feature in the advanced edit to add a new image on top of an old one.  If you find using the copy/paste for the text boxes is not bringing the text in front of the images, use the “insert text.”

copy:paste

Q:  WHERE CAN I FIND THAT FROSTED IMAGE TO PUT OVER MY IMAGES TO CHANGE THE OPACITY?  
A.  You will need to search the VP image library.  Search for the word “White”.  Flip through the pages until you find an image with a small faint ribbon image.  You will need to crop the ribbon out.  You might need to change the size of your cropping a few times until you get the right size.

frosted

Q:  I HAVE SELECTED A TEXT BOX BUT IT WON’T LET ME EDIT IT.  I CAN’T CHANGE THE FONT TYPE, THE SIZE, OR COLOR.  HELP! 
A:   Sometime VP just has a glitch.  Click on the “SAVE” link (blue floppy disk image)  next to “copy” to save your work.  See if that fixes the problem.  If not, try to refresh*  your page. *be sure to save your work first.